Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: April 19, 2013

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: May 17, 2013

Attendance: Jim, Sam, Peggy, Laura, Cindy, Pam, Cassandra, Tracey, Zeke,

Absent: Rhonda

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Youth Care Worker Budget

Discussion: The budget continues to look good overall

Outcome, Actions, Timeframe:	Thanks for the continued focus.

B.	Marketing and Business Development

1.	Sub-topic: Request from the Florida Network

Discussion: The Network is looking for any news we can advertise on our social network platforms: Facebook, Twitter, and YouTube. They are also looking for any news or events to place on their website. We also discussed expanding our own presence in social media.

Outcome, Actions, Timeframe: Please send your information to Chris Timmons at chris@floridanetwork.org. Laura will discuss with a former colleague at Meridian to learn of their experience.

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic: IYP East Review

Discussion It was noted that the reviewers asked for more files than we initially thought they would. Generally it was felt that the review went well.

Outcome, Actions, Timeframe:	Reminder we should only go back 6 months when sending the file lists

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic: ES file order and Mother Sheet

Discussion: Sam asked for input on draft documents e-mailed to Managers.

Outcome, Actions, Timeframe:	Since Central is the largest ES player Cassandra will review closely and provide input.

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Volunteers Policy

Discussion: Sam noted that the volunteer policy has been updated and provided copies for the hard manuals.

Outcome, Actions, Timeframe:	The Policy will be on the Intranet by early next week.

2. Sub-topic: Outing Policy Draft

Discussion: Sam sought feedback on the policy draft

Outcome, Actions, Timeframe:	Sam will incorporate feedback and put policy on the Intranet

3. Sub-topic: ATOD Inclusions in two forms

Discussion: The question was raised: Do we need the same questions on two different forms.

Outcome, Actions, Timeframe: The answer is yes, but you can cross through one and reference the other.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance and Risk Management Reports

Discussion: Those present reviewed the packets. P. 7 Sam noted that the contractual outcomes are looking good. We have even a slight cushion in bed nights which we will need. No trends were noted on the Incident Summary pages.

Outcome, Actions, Timeframe: P 9 IYPNW is not showing any outreach events, please review and update. P. 10 Laura please add bed days for Probation Respite. P. 11Laura please ask Ryan regarding Interns as a category versus names of individual interns for tracking. P.12 Sam check Disciplinary Actions column. P. 14 & 15 Cassandra the Basic Center Report is due at the end of the month, please review these pages for actions needed. P19 & 20 What a gamers delight, Thanks Ryan! P. 26 #5 Cassandra please check status. P.27 Laura please add Probation Respite. P. 30 Laura please add Headers to each page of this report. P. 35 Peggy and Sam will review the service tally form to standardize methodology. P. 40 Laura please add Probation Respite. P. 41 Laura please review this report as compared to P. 26 & 27 and eliminate duplication. Incident

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic: Medication Record Log & Screening Referral form

Discussion:

Outcome, Actions, Timeframe:	These forms are updated and on the Intranet. Please make sure staff are aware.

B.	Counseling and Programming Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Sam Clark	April 24, 2013

Name	Date