Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: May 31, 2013

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: June 28, 2013

Attendance: Sam, Peggy, Zeke, Cindy, Pam, Tracey, Rhonda

Absent: Jim, Cassandra

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Youth Care Worker Budget

Discussion: Still looking good.

Outcome, Actions, Timeframe:	East has done a particularly good job. Thanks to all!

B.	Marketing and Business Development

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic: DV Respite Webinar

Discussion: Please have key staff participate.

Dial-In:

United States: 8667401260

Enter Access Code: 9224324

Web Login

https://core.readytalk.com/prt?an=8667401260&ac=9224324

Outcome, Actions, Timeframe: June 6th 10:30 a.m. Please RSVP

2. Sub-topic: Tom Popadak Training

Discussion: Tom offered the following training dates July 23, 24 and 25 July 30, 31 and 8/1

August 6, 7, 8

Outcome, Actions, Timeframe: Everyone agreed to notify other managers about their training dates and topics with Tom.

3. Sub-topic: Insurance Benefits

Discussion: Sam reviewed the basic parameters of the benefits proposed for this year.

Outcome, Actions, Timeframe: Please have as many staff come to the meeting on June 5, 2013 from 2:00 -4:00 to learn about what is available.

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic: IYP Central Review

Discussion Ideas for improving our process as a whole were discussed. It was suggested that we need to set up QI goals per region based on our actual experiences and track them much like an Individual Plan probably at the 6 and 12 month junctures and bring them to the CINS/FINS meeting so all could benefit.

Outcome, Actions, Timeframe:	Sam will set up a standing section on the agenda for this purpose and also start tracking form changes in a manner similar to how Policy Updates are now tracked. Managers, please send Sam the QI document used for the Review in this last cycle.

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic: ES file order and Mother Sheet

Discussion:

Outcome, Actions, Timeframe:	Carry Forward

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Background Screening Policy

Discussion: Sam highlighted changes previously distributed by e-mail

Outcome, Actions, Timeframe:	Sam passed out copies for the Manuals.

2. Sub-topic: Outing Policy

Discussion: Sam sought confirmation that this Policy has been reviewed in a staff meeting.

Outcome, Actions, Timeframe:	If you have not please review in a staff meeting and document it in your minutes.

3. Sub-topic: Observation Log Draft

Discussion: The recommendation is to restructure the Notification of Warning Signs section to make it clearer.

Outcome, Actions, Timeframe:	Sam will update within put provider and place on the Intranet.

4. Sub-topic: Individual Plan Draft

Discussion: The recommendation to is to change the review dates from 30, 60, 90 to 30

Outcome, Actions, Timeframe:	Sam will update within put provider and place on the Intranet.

5. Sub-topic: Intake Assessment NETMIS

Discussion: The recommendation is to remove item 28 on Page 4 from the medical follow up requirement as it is not a QI requirement.

Outcome, Actions, Timeframe:	Tracey will check wording on the NETMIS question regarding Head injury and chronic headaches and once clear Sam will add to the Medical follow up question change and put on the Intranet.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance and Risk Management Reports

Discussion: P 9 ES has picked up again this month. P42 runaways were up this month.

Outcome, Actions, Timeframe: P10 Peggy noted that the State Attorney will now be referring all youth to TEEN Court for further assessment and referral. Youth referred from TEEN Court should go to Bivens. Naomi should try to follow appropriate referrals from the shelter into Non- Residential. P.13 Ryan please move this page to the last page of the packet. P 19 & 20 Ryan We were all touched. P 33 Peggy review discharge status P 30 Trend Based on changing our approach to missed appointments with the State Attorney referrals, cases over 12 weeks should continue to diminish. Page

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Sam Clark	June 4, 2013

Name	Date