Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: June 12, 2015

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: July 10, 2015

Attendance: Jim, Sam, Peggy, Zeke, Pam, Tracey,

Absent: Cassandra, Cindy, Rhonda

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Youth Care Worker Budget

Discussion:

Outcome, Actions, Timeframe:	Pending

B.	Marketing and Business Development

1. Sub-topic: IYPC Capital Project

Discussion: Jim noted that the Senate had 2 million in for Network Capital Projects. He also stated that the Appropriations Chair does not think capital projects should be funded for private providers.

Outcome, Actions, Timeframe:	We will wait and see.

C.	Regulatory Issues

1.	Sub-topic: Chapter 984

Discussion: Jim noted that 984 is being put out for some revisions. This will hopefully be an

opportunity for improvement.

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic: Behavior Management System/Trauma Sensitive Approach

Discussion:

Outcome, Actions, Timeframe: Sam requested that east and N.W. managers target a time to meet.

B.	Outcome Management (status, reports, recommendations)

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Disposition Summary/Aftercare Plan Form

Discussion: Ensured that everyone understood how to use this form.

Outcome, Actions, Timeframe:

2. Sub-topic: Program Codes (self-injurious behaviors)

Discussion:

Outcome, Actions, Timeframe: After discussion there was not an interest in adding this code. What is in place appears to be sufficient.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance and Risk Management Reports

Discussion: Those present reviewed the abbreviated packet.

Outcome, Actions, Timeframe: Need to stay focused on achieving the outcomes.

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic: Nurses

Discussion: Jim noted that he has been in touch with an organization called Caregivers Services, Inc. Several other Network agencies are looking at them as well to supply nurses.

Outcome, Actions, Timeframe:	Sam noted that he followed up with Terry and nurses will have to verify with pharmacies just as staff do now.

2. Sub-topic: Medication Carts

Discussion: Managers raised concerns that the medication Carts are complicated and that all staff may not be capable of properly implementing their use, thus increasing Med errors.

Outcome, Actions, Timeframe:	We will agenda again for next meeting

B.	Counseling and Programming Issues

1. Sub-topic: Cell Phones

Discussion:

Outcome, Actions, Timeframe:	Pending

2. Sub-topic: Bed Bugs

Discussion:

Outcome, Actions, Timeframe:	Pending

3. Sub-topic: Court Ordered Youth

Discussion: Discussed the issue of Judges ordering Participants into shelters. This has been raised as an issue regarding payment under the CINS/FINS contract

Outcome, Actions, Timeframe: The Network is setting up a conference call to discuss.

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Sam Clark	July 14, 2015