Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: June 28, 2013

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: July 26, 2013

Attendance: Sam, Cassandra, Zeke, Pam, Tracey, Peggy

Absent: Jim, Cindy Rhonda

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Youth Care Worker Budget

Discussion: Still looking good.

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic: DV Respite Webinar

Discussion: Sam sought feedback on the webinar

Outcome, Actions, Timeframe: It was basically a review.

2. Sub-topic: Tom Popadak Training

Discussion: IYP E has an August 6th training. Anyone talking to him about August 7th?

Outcome, Actions, Timeframe: Central and N.W. will explore training on the 7th and 8th. Please let everyone else know what you are planning.

3. Sub-topic: Update on hiring positions

Discussion: Peggy has lots of resumes. Tracey has a few. Uncertain about Cindy. Cassandra has several possibilities.

Outcome, Actions, Timeframe:	Tracey will talk to LaVonya about advertising in the Lake City Reporter

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic: IYP Central Review

Discussion We reviewed elements of the QI report that were sited with deficiencies as a starting point to consider QI goals.

Outcome, Actions, Timeframe:	See QI Goals below.

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic: ES file order and Mother Sheet

Discussion: Cassandra brought forward recommendations for the ES file Order and Intake Assessment ES modifications which were agreed upon.

Outcome, Actions, Timeframe:	Cassandra will make slight modifications noted and forward to Sam for the Intranet.

2. Sub-topic: Q.I. Goals

Discussion: Reviewed QI goals established by each region for the past year as well as Central & N.W. issues identified.

Outcome, Actions, Timeframe:	Agreed initially to focus on 2 areas: Training and Outreach. Established a goal of entering at least 10 Outreach activities per quarter in each Region in the next Fiscal Year. Agreed that everyone should send each other how they are tracking training currently to facilitate discussion at the next meeting.

3. Sub-topic: Peer Reviews

Discussion:

Outcome, Actions, Timeframe:	Please plan to submit Peer Reviews on or before the CINS/FINS meeting in September using the CINS/FINS Checklist.

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Screening/Referral Form

Discussion: Cassandra suggested modifications to better distinguish between the types of referral at Screening.

Outcome, Actions, Timeframe:	Cassandra will make slight modifications noted and forward to Sam for the Intranet.

2. Sub-topic: Board Codes

Discussion: Cassandra proposed that Probation Respite and Domestic Violence should be added to the Board Codes

Outcome, Actions, Timeframe:	Sam will make the adjustment and add to the Intranet.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance and Risk Management Reports

Discussion: Sam noted that the new expectations for non-residential are in the contract for July 1.

Outcome, Actions, Timeframe: P. 9 Ryan how are Outreach numbers pulled for this report. I.e. if Radha does an event in another region, is it only recorded under her? Eliminate Zeke from this report. P 15 & 16 Good job keeping Ryan smiling. P. 22 Ryan we understand that there are specific and minimum data elements required to meet this requirement. What are they, please check with Kirk if you are not sure. P. 29 Peggy review Discharge Plan P. 31 & 33 Cassandra please check Naomi cases. Incident Summary Reports no trends were noted.

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Sam Clark	July 2, 2013

Name	Date