Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: June 9 & 23, 2015

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: July 28, 2015

Attendance: Isaiah, Ashley, Jessica, Mary, Lane (absent 6/9/15), Peggy

Absent: Tonya and Joy

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1. Sub-topic: IYPC Capital Project

Discussion: Update Jim shared that the Senate had 2 million in for Network Capital Projects. He also stated that the Appropriations Chair does not think capital projects should be funded for private providers.

Outcome, Actions, Timeframe:	We will wait and see.

C.	Regulatory Issues

1.	Sub-topic: Chapter 984 CINS/FINS

Discussion: Update Jim shared that 984 is being put out for some revisions. This will hopefully be an opportunity for improvement.

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic: Training on Dropbox

Discussion: Please complete your training record for the end of this fiscal year. Take one more opportunity to check your dropbox to your training record to make sure it is current. Liz will update the dropbox with the new Fiscal Year 2015-2016. Please begin using it for all training beginning in July.

Outcome, Actions, Timeframe:	Ashley & Jess are taking their required training in June and July. Lane is scheduled for Clinical Supervision Training in July.

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic: Fire Inspection due this month

Discussion:

Outcome, Actions, Timeframe:	Roy has the lead.

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1. Sub-topic:	Peer Reviews are due this month. Please review 2 charts.

Discussion:

Outcome, Actions, Timeframe: All staff.

2. Sub-topic: Goal for this month: discharge as participants no longer active or who have completed services.

Discussion: Review your case load report as a guide for this project.

Outcome, Actions, Timeframe: By 6/30/15.

3. Sub-topic: Training of Intern

4.	Discussion: Discussed training for intern.

Outcome, Actions, Timeframe: Jes and Ashley are working on a plan.

B.	Outcome Management (status, reports, recommendations)

1. Sub-topic: Review Risk Management Reports and Case load Reports for accuracy.

Discussion: They are up in Joy’s Box in the front office.

Outcome, Actions, Timeframe: Review and Correct.

C.	Accreditation and Regulatory Requirements

1. Sub-topic: CARF Accreditation we were awarded a 3 year accreditation.

Discussion: If you are interested in the report let me know and I can copy you.

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Disposition Summary/Aftercare Plan Form

Discussion: Does anyone have questions about this form?

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic: None reported.

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:	Question araised about painting the building. Peggy is unsure of the agencies desire to do so. Paint and labor donations maybe possible. Would Roy prep the building with painters tape?

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:	Families may not have parking for their appointments. Increased number of trucks and mopeds taking up multiple spaces.

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance and Risk Management Reports

Discussion: Those present reviewed the abbreviated packet.

Outcome, Actions, Timeframe: Need to stay focused on achieving the outcomes.

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic: Nurses

Discussion: Advised staff that Jim has been in touch with an organization called Caregivers Services, Inc. Several other Network agencies are looking at them as well to supply nurses.

Outcome, Actions, Timeframe:	Sam shared that he followed up with Terry and nurses will have to verify with pharmacies just as staff do now. Nothing is confirmed please let your family and friends know we are in need of Nurses.

2. Sub-topic: Medication Carts

Discussion: Managers raised concerns that the medication Carts are complicated and that all staff may not be capable of properly implementing their use, thus increasing Med errors.

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1. Sub-topic: Cell Phones

Discussion:

Outcome, Actions, Timeframe:	Pending

2. Sub-topic: Bed Bugs

Discussion:

Outcome, Actions, Timeframe:	Pending

3. Sub-topic: Court Ordered Youth

Discussion: Discussed the issue of Judges ordering Participants into shelters. This has been raised as an issue regarding payment under the CINS/FINS contract

Outcome, Actions, Timeframe: The Network is setting up a conference call to discuss after the staff meeting on 6/22.

VII.	Other Business:

1.	Sub-topic: Medical Manager

Discussion: Joy, Gwen and Laura are meeting to discuss issues related to Medical Manager. There is a need to replace the system.

Outcome, Actions, Timeframe:	6/25 @ 9:00

Respectfully submitted by:

Peggy Vickers	8/17/15