Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: Family Action- C CINS/FINS

Date: 9/23/14

Time: 9:00 a.m.

Location: Bivens

Date of Next Meeting: October 14, 2014

Attendance: Isaiah, Ashley, Jessica, Lane, Mary and Peggy

Absent: Joy

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic:	VALIC

Discussion:	Jess, Liz or Sam will get with you regarding an appointment to set up your account.

Outcome, Actions, Timeframe:	First of October.

B.	Marketing and Business Development

1. Sub-topic:	Capital Needs Request

Discussion:	Jim and Stacy met with Christy Daly regarding the Florida Networks Capital Request. At this point it appears unlikely, that DJJ will support it, based on DJJ unfunded capital needs.

Outcome, Actions, Timeframe:	Bottom line it is not going to happen.

2.	Sub-topic:	DJJ Florida Network Contract Reimbursement

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Annual Meeting/Annual Reports

Discussion:	Thank you Jess and Ashley for providing success stories.

Outcome, Actions, Timeframe:	Annual Meeting 11/14/2014, mark your calendar you don’t want to miss it.

4.	Sub-topic:	United Way Campaign

Discussion:	Packets will be in your box, please try to contribute even if it is a few dollars. If you are giving a small sum consider submitting the cash or check to Liz. We are trying to get 100% participation. Go Team: Family Action

Outcome, Actions, Timeframe:	Due first of November to Liz.

5.	Sub-topic:	WIFI

Discussion:	We have WIFI in Bivens and are exploring it for the shelters.

Outcome, Actions, Timeframe:	For the password see Peggy.

6.	Sub-topic:	CINS/FINS Performance

Discussion:	Current deficit is over $134,876. Shelter bed days have been low but it looks like # are increase. Please where appropriate make recommendations for parents for respite. Non-Residential numbers are low due to vacancies and lull in summer. It is important we try to make up for # lost.

Outcome, Actions, Timeframe:	Goal: 8 intakes per month, serve participants fewer than 12 weeks. If participants reach goals sooner please close the cases. Check the Risk Mtg report a number of participants opened last fiscal year are going beyond the 13 weeks. Please make every effort to close. Joy can you check the status on the participants listed as over 13 weeks of service

C.	Regulatory Issues

1.	Sub-topic:	Posting Requirements

Discussion:	Liz agreed to look at our postings to make sure they are accurate.

Outcome, Actions, Timeframe:	DJJ Rights is F-1034, and Mission Statement Form is F-1013. Joy can you please check for these forms in our lobby.

D.	Human Resources Issues (Staffing and Training

Sub-topic:	Training

Discussion:	Annual Requirement: DCF Hearing Impair/Deaf Training on Intranet.

Outcome, Actions, Timeframe:	Complete by next staff meeting and turn in 3 certificates.

Sub-topic:	Cell phones

Discussion:	Cell phones now have unlimited texting.

Outcome, Actions, Timeframe:	Mary, Lane and Isaiah please text me 352-284-3252, so I can have your contact information. Thank you.

Sub-topic:	Employee Handbook

Discussion:	Looking for suggested changes please let me know if you have a recommended change.

Outcome, Actions, Timeframe:	Due by 101/14

E.	Policies and Procedures Updates and or Review and Forms

Sub-topic:	Lots of Updates I will send them at another time.

Discussion:	Note the date on the intranet, please use most current one.

Outcome, Actions, Timeframe:	As of 10/1/2014 Please replace all of your forms in the intake packets.

II Risk Management

C.	Potential regulatory audits and/or investigation of operations

Sub-topic:	Fiscal Audit and Inventory

Discussion:	Charts were randomly selected by the auditor, pull, reviewed and were taken over to 6th Street. Thank you Joy for doing such a good job and volunteering to help IYP-C.

Outcome, Actions, Timeframe:	Started 9/22/14

2.	Sub-topic: Family Action Strategic Plan Activity Continues Topic: Hiring and Retaining Qualified Staff.

Discussion: See Separate Notes;

Outcome, Actions, Timeframe:

Respectfully submitted by:

Peggy Vickers, Regional Coordinator	September 23, 2014

Name	Date