ࡱ > $' bjbj 4p ȋ ȋ @ v v v v v 8 d & aB 0 ( A A A A A A A $ C CF P B v B v v B v v A A ,> 0 0A O1 R \? $ A 1B 0 aB ? F F H 0A 0A F v DA B B aB F < : Meeting Minutes CDS Family & Behavioral Health Services, Inc. Meeting: INTERFACE CENTRAL Date: July 26, 2018 Time: 4:00PM 6:00PM Location: 1400 NW 29TH ROAD Date of Next Meeting: Staff Retreat August 8th (10am-6pm), 9th (10am-6pm, 10th (11am-1pm) No meeting August 23, 2018 Attending: C. McCray, Z. Whitter, N. Thompson, T. Scott, J. Turk, B. Smith, J. Mattox, V. Allen, R. Brown, S. Carter, S. Davis, C. Jonas, L. Jonas, K. Lee, M. McMann, J. Sturm, N. Wales, M. Barnard, A. Dennis, S. Dixon, S. Durham, W. Harmon, J. Rollins, E. McCrea Absent: B. Cox, A. Rowden, E. Holcombe, O. Jones, S. Twining, S. Young, T. Jenkins, P. Robinson, A. Segarra, S. Sterling, G. Strickland I. Business Operations: A. Monthly Budget (Revenue and Expenses) 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: B. Marketing and Business Development 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: C. Regulatory Issues 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: D. Human Resource Issues (Staffing and Training) 1. Sub-topic: TIME SHEETS DUE MONDAY July 30, 2018, BY 9:00am Discussion: Outcome, Actions, Timeframe: Turn in timesheets 2. Sub-topic: PENDING LIST Discussion: Past dueDue date approaching NameNext EvaluationDL ExpiresInsurance ExpiresHIPAADeaf/Hard HearingTranscriptBernard MPro 8/16/182/14/269/1/18XXXBrownAPro 8/16/201812/4/2021None on FileXXXCooperS10/18/20184/2/201811/27/2017XXXDennisAPro 11/25/201810/1/20193/30/2019XXDurhamSPro11/25/20189/10/20201/1/2019XXXHolcombeE2/26/201912/30/20221/3/2018XJenkinsTPro 11/25/201811/1/20181/19/2019XXJonasL11/21/201811/24/20247/4/2018XXXJonesO5/14/20191/20/20257/3/2019XXXLeeK6/19/20196/27/20186/6/2018MattoxJPro 8/16/201812/23/20183/14/2019XXXMcBrideR11/3/201810/2/20229/25/2018XPast dueDue date approaching NameNext EvaluationDL ExpiresInsurance ExpiresHIPAADeaf/Hard HearingTranscriptMcCreaE2/8/20199/10/20186/7/2018X (MOD 3)McMannM6/22/20189/4/20184/15/2019Rollins IIJPro11/25/20187/29/20192/17/2019XXXRowdenAPro 10/27/18 6/14/2019None on FileXXXSegarraA4/10/20197/17/20184/10/2018SmithB11/7/20185/14/20247/2/2018SterlingS2/5/20199/17/20257/24/2018StricklandG2/8/20197/29/201911/27/2017SturmJ2/8/20199/12/20251/7/2019XXXTurkJ2/9/20199/21/20214/4/2017XXXTwiningS2/8/20194/30/20226/2/2016XXYoungS3/24/201912/11/2019None on File Outcome, Actions, Timeframe: EVERYONE SHOULD RESPOND TO THE PENDING LIST AS NOTED. IF YOU ARE UNABLE TO PROVIDE THE REQUESTED INFORMATION, PLEASE INFORM A SUPERVISOR. 3. Sub-topic: JOB DISCRIPTION REVIEW Discussion: Outcome, Actions, Timeframe: 4. Sub-topic: New Hire Sharonda Dixon Discussion: Outcome, Actions, Timeframe: Welcome and introductions occurred. 5. Sub-topic: INTERFACE CENTRAL RETREAT Discussion: Dates/Times Aug. 8th 10-6, Aug. 9th 10-6, Aug 10th 11-1. Outcome, Actions, Timeframe: Staff sign-up indicating their plans for attendance. Lunch will be provided each day. Staff should bring a personal item, representing themselves, with them on Thursday 8/9/18 for an activity (dont share your items with others). 6. Sub-topic: UPDATE MADE TO IYPC STAFF PHONE LIST Discussion: M. Barnard, S. Dixon, L. Jonas Outcome, Actions, Timeframe: Staff provided correct and updated information. E. Annual Budget Planning and Process 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: II. Health and Safety: Program/Regional Coordinators A. External Inspections 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: B. Self-Inspections (Reports, analysis, and recommendations) 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: C. Incident Reports (Reports, analysis of trends, recommendations) 1. Sub-topic: UNSUAL EVENT REPORTS Discussion: Scanner for bed checks. Outcome, Actions, Timeframe: An UER must be written each shift/time the scanner is NOT used to complete the bed checks. III. Quality Improvement A. File Audits and Case Record Review (reports and recommendations) 1. Sub-topic: STAFF REVIEW BINDER Discussion: Outcome, Actions, Timeframe: STAFF SHOULD CHECK THE BINDER DAILY FOR AREAS NEEDING ATTENDION. B. Outcome Management (status, reports, recommendations) 1. Sub-topic: 30/60/90 DAY FOLLOW CONTACTS/RESPONSES Discussion: No Discussion Outcome, Actions, Timeframe: C. Accreditation and Regulatory Requirements 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: D. Policy and Procedure Updates and/or Review 1. Sub-topic: POLICY REVIEWED: Equal Employment Opportunity Policy Discussion: Outcome, Actions, Timeframe: Revision provided to staff, signed acknowledgement forms received. E. Participant Complaint and Grievance (specific and quarterly review of trends) 1. Sub-topic: CONCERNS FROM PARTICIPANTS AND FAMILIES Discussion: Outcome, Actions, Timeframe: F. Planning Documents (reports, status of goals and objectives, reformulation) 1. Sub-topic: Strategic Plan Discussion: No discussion Outcome, Actions, Timeframe: 2. Sub-topic: Accessibility Plan Discussion: No discussion Outcome, Actions, Timeframe: 3. Sub-topic: Cultural Competence Plan Discussion: No discussion Outcome, Actions, Timeframe: 4. Sub-topic: Input Plan Discussion: No discussion Outcome, Actions, Timeframe: 5. Sub-topic: Community Relations plan Discussion: No discussion Outcome, Actions, Timeframe: IV. Risk Management A. Risk Management Plan (exposure to loss) 1. Sub-topic: CENSUS REPORT Discussion: Outcome, Actions, Timeframe: All staff should make targeted efforts to complete screenings in a welcoming manner and have a goal of providing services through youth coming into the program. B. Employee Concerns or Complaints 1. Sub-topic: QUESTIONS, CONCERNS, COMPLAINTS, REQUEST FOR INDIVIDUAL MEETINGS, ETC. Discussion: No Discussion Outcome, Actions, Timeframe: C. Potential regulatory audits and/or investigation of operations 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: V. Information Technology A. Technology Plan 1. Sub-topic: Discussion: No discussion Outcome, Actions, Timeframe: VI. Clinical/Program A. Medical and Medication Issues 1. Sub-topic: MEDICATION ASSISTING/DISPENSING PROCESS Discussion: Retraining/ Review of entering medication Outcome, Actions, Timeframe: Friday August 10, 2018 1:00pm until 2:00pm B. Counseling and Programming Issues 1. Sub-topic: PARTICIPANT CONCERNS Discussion: Outcome, Actions, Timeframe: PLEASE RESPOND TO ALL AREAS DISCUSSED. DOCUMENTATION IS IMPORTANT. 2. Sub-topic: ACTIVITIES AND OUTINGS Discussion: REVIEW THE ACTIVITY BINDER Outcome, Actions, Timeframe: EACH ACTIVITY REQUIRES AN EVALUATION TO OCCUR. COMPLETE THE BOTTOM HALF WITH PXS AND THE TOP PORTION IS FOR PX STAFF RESPONSE. 3. Sub-topic: SHIFT COVERAGE NEEDS Discussion: REMINDER, THAT WHEN YOU SUBMIT A LEAVE REQUEST OR CALL IN YOU ARE THE FIRST STEP IN LOCATING COVERAGE. AFTER YOU HAVE MADE UNSECCUSSFUL ATTEMPTS YOU MAY REQUEST ASSISTANCE FROM MR. SMITH OR A SUPERVISOR. Outcome, Actions, Timeframe: PLEASE LET MR. SMITH KNOW IF YOU ARE ABLE TO ASSIST WITH THE SHIFT COVERAGE NEEDS VII. Other Business: 1. Sub-topic: GETTING BETTER TOGETHER Discussion: STAFF RECOGNIZING CO-WORKERS FOR THE WORK THEY DO TO HELP MAKE THE JOB WE DO BETTER. Outcome, Actions, Timeframe: A WORLD OF GRATITUDE TO YOU FOR STEPPING UP AND LEADING A HELPFUL HAND. Staff Given shout outStaff Giving shout outReason for shout outAngela RowdenBeing extra helpful Respectfully submitted by: Cassandra McCray7/30/18 Name Date Rev 9/08 PAGE 1 of NUMPAGES 4 F-AD-1001 > G Y a n u ŸވsgYNY h