Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: East Staff Meeting

Date: August 6, 2013

Time: 9:00 a.m.

Location: IYP-E

Date of Next Meeting: TBA

Attendance: Cindy, Pam, Angela, Karma, Evelitza, Bridgett, Carrie, Monica, Jarvis, Patricia, Karen, Christina, Angie, Melissa, Izel, Edward, Apryl, and Brenda

Absent: Lytinia

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1.	Sub-topic: Outreach

Discussion: Please continue to promote CDS (shelter) services in the community. Angela wondered if we could handout flyers house-to house in local apartment complexes. Cindy advised not to go house-to-house at this time but we could put in common areas such as: laundry rooms, recreation areas. Remember to complete Outreach forms as indicated.

Outcome, Actions, Timeframe: Provide Cindy with any new ideas/suggestions for Outreach.

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic: Training

Discussion: Mandatory training today and tomorrow (August 6th and 7th)

Outcome, Actions, Timeframe: Please arrive by 8:30 at the Juvenile Crime Prevention Office tomorrow (Aug. 7th).

3. Sub-topic: Welcome of our new hires and Agency-wide changes/updates

Discussion: Please welcome Monica Heineker and Angela Woodworth to the East region in the position of YCW. Three CDS key staff are leaving to pursue other opportunities (Cheryl, Kizzie and Shileatha). Cindy conducted interviews for Bradford county Family Action position on 7-29-13. The position remains open.

Outcome, Actions, Timeframe:	The Bradford position remains open; Cindy will schedule another day of interviews.

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic:

Discussion

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic: CCC Reporting

Discussion: Our codes for reporting have changed.

Outcome, Actions, Timeframe:	Pam will correct/update the CCC reporting procedures packet. IYPE 5747

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

3. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: Screening/Referral Form & Board Codes Form

Discussion: Changes discussed

Outcome, Actions, Timeframe: The updated documents are on the Intranet

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic:

Discussion:

B.	Employee Concerns or Complaints

1.	Sub-topic:	Shelter Lighting

Discussion:	Evening and Midnight staff advised that it is very dark at night in the parking lot and perimeter of shelter. Staff suggested additional lighting is needed around perimeter of building/parking lot.

Outcome, Actions, Timeframe:	Cindy/Pam will explore possibilities for additional lighting around the outside of building.

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1. Sub-topic: School Term Shelter Schedule

Discussion: Students return to school on August 20th. Please ensure that all participants are dressed according to the school dress-code guidelines.

Outcome, Actions, Timeframe: Pam will distribute Shelter Schedule (School-term)in appropriate locations throughout shelter.

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Cindy Starling	August 30, 2013

Name	Date