Meeting Minutes

CDS Family & Behavioral Health Services, Inc.

Meeting: East Staff Meeting

Date: September 12, 2013

Time: 10:00 a.m. & 5:00pm

Location: IYP-E

Date of Next Meeting: October 16, 2013

Attendance: Cindy, Pam, Angela, Karma, Evelitza, Bridgett, Monica, Jarvis, Patricia, Karen, Angie, Melissa, Izel, Lytinia and Brenda

Absent: Edward, Christina, Carrie, Apryl

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1.	Sub-topic: Annual Meeting

Discussion: The Annual meeting will be held on November 1, 2013 at Trinity United Methodist at 12:00 p.m. Senator Bradley will be the keynote speaker. November is National Runaway Prevention Month.

Outcome, Actions, Timeframe: Please let Cindy/Pam know if you are a morning staff and want to attend so we can arrange coverage.

2. Sub-topic: Cell Phones

Discussion: A discussion was held on which staff is actually using the shelter cellphone when they go off site for a transport.

Outcome, Actions, Timeframe:	All staff reported they use their personal cell phones when transporting off site.

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1. Sub-topic: Hearing Impaired Interpreter Process

Discussion: Pam reviewed the Customer or Companion Request For Free Communication Assistance or Waiver of Free Communication Assistance form and the Customer or Companion Communication Assessment and Auxiliary Aid and Service Record form

Outcome, Actions, Timeframe: Both of these forms are on the Intranet under each Program site. If you need additional help contact Sam. To schedule an Interpreter call the Center for Independent Living at 800-265-5724. Try and call at least 3 days in advance; provide appointment information (time/date/location of the appointment/name of counselor and participant); an authorization form will be faxed to the requestor to be completed and faxed back; the interpreter will arrive at the site for the appointment.

2. Sub-topic: Pending List

Discussion: Staff was notified as to who needs to turn pending list items into Cindy and Pam to bring them current.

Outcome, Actions, Timeframe:	Please turn in by the end of the week.

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic:

Discussion

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic: Intake completion

Discussion: A discussion was held regarding staff being more diligent in getting signatures from parents and completing the staff portion of the intake paper work.

Outcome, Actions, Timeframe:	Please call Sr. YCW Karen by 12N the following business day after and intake to receive confirmation that the intake was completed in its entirety and if not schedule a time to come in to complete intake paperwork.

2. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

3. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

2. Sub-topic:

Discussion:

D.	Policy and Procedure Updates and/or Review

1. Sub-topic: DV Procedures

Discussion: Pam passed out the Domestic Violence respite Referral form and the Domestic Violence Screening Desktop Guide which was developed locally by DJJ in our circuits for use. Discussion also ensued about staff joining the transport team to meet our contractual obligations.

Outcome, Actions, Timeframe: Five YCW staff agreed to be in the transport rotation from the East area.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:

Outcome, Actions, Timeframe:

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic:

Discussion:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion: No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Counseling and Programming Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

Respectfully submitted by:

Pamela Purnell	October 9, 2013

Name	Date