Meeting Agenda

CDS Family & Behavioral Health Services, Inc.

Meeting: CINS/FINS

Date: October 19, 2012

Time: 9:30 a.m.

Location: Bivens

Date of Next Meeting: November 16, 2012

Attendance: Jim, Sam, Peggy, Cassandra, Pam, Tracey, Rhonda

Absent: Cindy, Zeke

I.	Business Operations:

A.	Monthly Budget (Revenue and Expenses)

1.	Sub-topic: Youth Care Worker Budget

Discussion: Some improvement has been made.

Outcome, Actions, Timeframe:	Please stay focused on this item.

2. Sub-topic: Juvenile Justice Topics

Discussion: Jim noted that there is a proposal to eliminate County Boards and Councils and create Circuit Boards. He also noted that there will be a regional Town Hall meeting on November 27th where DJJ will be presenting their revised Road Map for System Excellence.

Also noted that there is a Pilot Project underway to get domestic violence youth out of Alachua County’s detention Center quickly.

Outcome, Actions, Timeframe:

B.	Marketing and Business Development

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Regulatory Issues

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Human Resource Issues (Staffing and Training)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

E.	Annual Budget Planning and Process

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

II.	Health and Safety: Program/Regional Coordinators

A.	External Inspections

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

B.	Self-Inspections (Reports, analysis, and recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

C.	Incident Reports (Reports, analysis of trends, recommendations)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

III.	Quality Improvement

A.	File Audits and Case Record Review (reports and recommendations)

1.	Sub-topic: Florida Network QI Standards

Discussion: The Standard discussed at EMT earlier this week (2.08) related to making referrals for substance abuse counseling for youth showing indications of that need is no longer in the Standards. We also discussed the Domestic Minor Sex Trafficking. Each Region must develop a plan to assist these youth under the Safe Harbor legislation passed last year.

Outcome, Actions, Timeframe:

B.	Outcome Management (status, reports, recommendations)

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Accreditation and Regulatory Requirements

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

D.	Policy and Procedure Updates and/or Review

1.	Sub-topic: Bed Time Supervision & Bed Checks Follow Up

Discussion:

Outcome, Actions, Timeframe:	Please stay focused on this item.

2. Sub-topic: Form Changes

Discussion: Sam reviewed changes in the Orientation Checklist F-PR-1208 and the Participant Orientation Packet F-PR-1130. In both cases there is an added line encouraging youth to report to staff any suspicion or observation of harmful behavior including suicidal thoughts regarding any other youth in the shelter for everyone’s safety. Also reviewed were changes in the Universal Referral form used in Central F-PR-1288 eliminating Drug Free Communities and the FACE Point Sheet F-PR-1281.

Outcome, Actions, Timeframe:	All forms will be available on the Intranet soon. Cassandra noted the need to make several minor changes to the FACE Point Sheet which she will do and pass on.

3. Sub-topic: Log Book

Discussion:

Outcome, Actions, Timeframe:	Tracey and Cassandra will meet to make any needed modifications.

E.	Participant Complaint and Grievance (specific and quarterly review of trends)

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

F.	Planning Documents (reports, status of goals and objectives, reformulation)

1.	Sub-topic:	Strategic Plan

Discussion:	Ideas were discussed related to continuing to manage referrals from the State Attorney’s office after Drug Free Communities ends.

Outcome, Actions, Timeframe:	Jim and Peggy will contact Rebecca to work on details.

2.	Sub-topic:	Accessibility Plan

Discussion:

Outcome, Actions, Timeframe:

3.	Sub-topic:	Cultural Competence Plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

4.	Sub-topic:	Input Plan

Discussion:

Outcome, Actions, Timeframe:

5.	Sub-topic:	Community Relations plan

Discussion:	No discussion

Outcome, Actions, Timeframe:

IV.	Risk Management

A.	Risk Management Plan (exposure to loss)

Sub-topic: Performance & Risk Management Packet

Discussion: Those present reviewed the packet.

Outcome, Actions, Timeframe:

B.	Employee Concerns or Complaints

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

C.	Potential regulatory audits and/or investigation of operations

1.	Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

V.	Information Technology

A.	Technology Plan

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

VI.	Clinical/Program

A.	Medical and Medication Issues

1.	Sub-topic: Medication Fields in NETMIS

Discussion: There are two new fields. One asks if a youth is not admitted due to a medical condition and the other asks if the youth is on prescription medications.

Outcome, Actions, Timeframe:	The Network would like providers to start entering these fields this month. Managers, please discuss with Data Entry staff.

B.	Counseling and Programming Issues

1. Sub-topic:

Discussion:

Outcome, Actions, Timeframe:

VII.	Other Business:

1.	Sub-topic:

Discussion:	No discussion

Outcome, Actions, Timeframe:

Respectfully submitted by:

Sam Clark	October 24, 2012

Name	Date